General ledger entries
Updated November 10, 2026
NBID banks can leverage daily or monthly General Ledger (GL) entries to support accounting and reporting activity associated with the NBID Deposit Network. This overview covers how your institution can structure and manage its general ledger accounts in alignment with these postings, outlining the key accounts needed and serving as a practical reference to help your accounting and operations teams support consistent and transparent recording of your NBID network activity.
Getting started
- Set Up Accounts: Create the recommended GL accounts in your core system as outlined in the table below
- Share Account Mapping: Provide NBID with your GL account numbers and mapping details by entering them directly in the onboarding tool or in GL Code Mapping under Settings within the Admin Portal (not all accounts are required, and your institution can provide account numbers only for those it wishes to use)
- Enable Entries: NBID will supply daily and/or monthly reports with required entries (see GL files below) or facilitate automated posting directly
Impacted general ledger accounts
In the Admin Portal, each account is split by DDA and MMDA, and by reciprocal and one-way where it applies.
| Account | Classification | Description |
|---|---|---|
| Reciprocal Deposits Received | Liability | Reciprocal deposits received from the network |
| One-Way Source Deposits Received | Liability | One-way sourced deposits received from the network |
| Accrued Interest Payable | Liability | Interest accrued but not yet paid on deposits received |
| Interest Expense | Expense | Interest expense on deposits received |
| Accrued Fees Payable | Liability | Fee expense accrued but not yet paid |
| Fee Expense | Expense | Usage fee on funds swept into the network, plus interest paid to depositors on one-way sweeps |
| Accrued Fees Receivable | Asset | Fee income accrued but not yet received on deposits one-way swept into the network |
| Fee Income | Income | Fee income earned on one-way sweeps into the network |
| Deposits Offset | Contra | Offsets deposits held in your Program Account (typically the same code across all Deposits Offset accounts) |
| Wire Offset | Clearing | Clearing account used for end-of-month settlement with the network |
This is a suggested structure, and your institution’s accounting team decides the final treatment.
GL files
To enroll in GL support, reach out to your NBID Regional Director or support@nbid.com. Once enrolled, your GL files are available in the Admin Portal under Documents, on the Institution Statements tab, as Excel (XLSX) files, and can also be delivered automatically through SFTP as CSV files.
| Level | Daily | Monthly |
|---|---|---|
| Institution | GL Postings, GL Balances | Settlement Postings |
| Cost center (if your institution uses cost centers) | Cost Center GL Postings, Cost Center GL Balances | Cost Center Settlement Postings |
Need a hand? Reach out to your NBID Regional Director or email support@nbid.com.